For Building Project Management capacity of Not for Profit Organizations

Intro Once

For Building Project Management capacity of Not for Profit Organizations

Tanzania Institute of Project Management (TIPM) is an African based Regional Partner of TenStep Inc. (http://www.TenStep.com) which is headquartered in Georgia Atlanta USA, specializes in project management methodology development, training and consulting. Today there are more than 40 TenStep Offices worldwide and our products are used by local and international companies across the globe.

TenStep Tanzania, developed a set of basic and advanced project management classes to meet your needs. This includes longer classes when breadth is required, as well as a set of short classes for when you need more depth. We offer on-site training for your organization – the most practical and cost effective training mode if you have more than four or five people attend. If you have 10, 15 or 25 attendees, it is the only way to go. All training can be customized and enriched according to your specific needs! Duration of the course ranges from 3 - 5 days

Intro Two

PM 0001 - Project operating environment:

Project management has unique features which require thoughtful consideration for the organization to take advantage of its potential approach to advance its performance and achieve its strategic objective outcome. This course focuses on building key basic skills for practitioners to help their institutions to position in a competitive environment in the industry.

Lessons Once

PM 0002 - Project Operating Environment and the challenge of sustainability.

One of unique feature of project approach is that projects have specific start and specific end. Funding organization also provides funds in the same manner which impacts negatively most of NGOs operations as funds cuts when assistance for beneficiaries is needed most. This course focusing on key operational features, nature of source of funding and the way forward.

LESSON TWO

PM 0003 - Project Management for NGOs

Project management is the application of knowledge, skills, tools, and techniques to project activities to meet project requirements (PMBOK). Therefore, Project management is much more than the tasks carried out by a project manager. Project management is a combination of the roles and responsibilities of individuals assigned to the project, the organizational structure that sets out clear reporting arrangements and the set of processes to deliver the required outcome. It ensures that everyone involved knows what is expected of them and helps to keep cost, time and risk under control.

This course is focusing on application of project management knowledge for NGOs to facilitate practioneers to make use of their skills, tools and techniques to project activities in order to achieve intended project objectives.

LESSON THREE

PM0004 - Project Budgeting and Control:

An important element of any grant application is the preparation of a detailed budget and budget narrative, which links the funding you have requested with specific elements of your proposed project. Well prepared and narrated budget may guarantee funding, but many organizations do not have such capacity. Since NGOs works for the interest of the community particularly disabled and vulnerable groups, it is better for management and other staff involved in budgeting to have right skills and knowledge that will guarantee funding for their organizations.

This course aim to introduce good practices in budgeting and proper management of budget as a key feature of organization financial strength and sustainability.

LESSON THREE

PM0005 - Project Procurement Management

Store and supplies management is critical component in project practices. In projects, you will find out that more than half of the budget involves procurement. In this case good procurement means transparency, accountability and getting value for money that is, buying a product that fits the purpose, taking into account the whole-life cost.

Effective procurement systems are critical to poverty reduction and AID effectiveness and all parties in the development process must have a vested interest in promoting this critical pillar of good governance. Funds and in-kind resources provided by the donors should be used properly and for only those activities agreed and stipulated in the contract necessary to complete the project goals and objectives.

LESSON THREE

PM0006 - Project Planning and schedule Monitoring System

One of the current concerns of many NGOs in the area of project management is that of project planning and scheduling capacity. It is important to note that planning and scheduling is a dynamic, interactive and rigorous process, which requires commitment from the management, project managers, and field staff of the organization. All participants, particularly project managers, must invest many hours in making the process work, especially for the first time. Be reassured, however that the exercise is certainly worth the effort.

We hope that this programme will give you an opportunity to validate the soundness of the planning process, and will show you the practical value of incorporating that process into your organizational context.

LESSON SEVEN

PM0007 - Documentation of accounting transaction

Programme management and documentation of programme financial activities are very important components in any project. It is through this process programme can be monitored and easily evaluated. Proper documentation is a powerful management tool that can be used to improve the way organizations achieve results. Documentation supports long term sustainability:

As an internal management tool for enhanced effectiveness

As an external communications tool for acquiring resources

This programme aims at introducing you with technicalities of financial management, with special focus on documentation and minimum supporting documents checklist

LESSON EIGHT

PM0008 - Financial Management for NGOs:

This is one of a series of Tenstep Tanzania training modules developed to support NGOs’ financial management. It is a simple introduction to project staff responsible for producing or reviewing the accounts of a project. It is a detailed explanation of how to produce a complete set of monthly accounts and it explains the basic principles, and how they should be applied in practices.

The focus of this programme is therefore to:

Explain why financial management is important for NGOs.
Clarify what financial management and financial control involves.
Describe the underlying principles of financial management.
Explain roles and responsibilities for financial management.
Outline the building blocks and tools for financial management

LESSON NINE

PM0009 - Understanding donors working environment

If you are an employee, you are legitimate required to understand the nature of the organization you are working in, its vision, mission, objectives and strategies and how you (as an employee) and the organization will achieve objectives of each other. It is hard for the management to have an employee who only thinks how the organization will achieve his objectives and not the other way.

This applies to many NGOs also. Many donor funded organization do not bother to understand the nature or background of their donors, they do not want to know, how do they raise fund, their policies and how they can work together and complement each other as they share common interest i.e solving beneficiaries’ problems. They take donors for granted. As a result the relationship becomes of superior and inferior. This course aim to bridge gap and improve the relationship of these two key development partners.

LESSON TEN

PM0010 - Monitoring and Evaluation of NGOs project activities

Many projects are being undertaken throughout the country but only a few of these programmes are effective in meeting stated objectives. This is because a number of programmes have failed to overcome fundamental, technical, administrative and financial constraints. Apart from specific local situations that contribute to the failure of many programmes, inappropriate design, absence of target, weak training and supervision, unskilled management and inadequate financing are common constraints, and in more fact the system of monitoring and evaluation are not in place

Monitoring and evaluation are essential for improving the effectiveness of any project. Good project management monitoring and evaluation systems need to provide a means by which organization can measure progress, achievements, the impacts and values of those achievements, and opportunity costs of these benefits as well as beneficiary satisfaction.

The course focus on helping organization to build monitoring and evaluation components in the early stages of the programme planning stages and how to utilize this strong project management tool during programme implementation.

Course detail